Imagine walking into your office with a toolbox containing 67 different screwdrivers. Each one slightly different. Each one requiring its own special case. Each one doing essentially the same job, just with minor variations.
Now imagine replacing that chaos with a Swiss Army knife. Every tool you need, precision-engineered, working together in one elegant solution.
That's smartAI.
One Workspace, Endless Possibilities
In a single secure workspace, smartAI delivers over 100 AI assistants purpose-built for membership organisations. Marketing can draft campaigns whilst HR analyses engagement surveys. Finance processes reports as Operations streamlines workflows. Events plans conferences while Membership manages renewals.
All in the same platform. All with the same login. All learning from the same Core Documents that define your organisation.
No more "Sorry, I can't access that tool" or "Which platform has that feature?" or "Can someone share the login for...?" Every department works in the same secure environment, with their specific needs met by specialised assistants.
Start Small, Scale Smart
Here's what makes smartAI different: you don't need to transform everything overnight. Start with Marketing and Operations. Get comfortable. See the time savings. Then, when you're ready, add Sales. Then HR. Then Finance.
It's like adding new tools to your Swiss Army knife as you need them. Except these tools already know your organisation inside out, thanks to your Core Documents.
The investment model reflects this flexibility. For £40 per user per month, your team gets access to ChatGPT Teams' full capabilities. Add £1,000 monthly per 10 assistants, and suddenly your Marketing team has every AI tool they could need. Want to add HR tools next quarter? Another set of 10 assistants, already configured for your organisation, ready to go.
Compare that to managing subscriptions for Jasper (£69/user), Otter.ai (£20/user), Copy.ai (£49/user), plus enterprise licences for Claude, Perplexity, and others. The maths becomes obvious rather quickly.
Connected, Not Isolated
Through ChatGPT's native connectors, smartAI integrates with the tools you already use. Connect to Outlook for intelligent email management. Link SharePoint for document intelligence. Integrate Gmail for seamless communication workflows.
This isn't about replacing your existing infrastructure. It's about adding an AI layer that makes everything work better, faster, smarter.
Your AI Team, Not Just AI Tools
Here's where the magic happens: Core Documents. These five carefully structured documents capture your organisation's essence – your brand voice, your services, your audience, your goals. Every AI assistant references these documents, ensuring perfect consistency whether you're drafting a CEO message or responding to a member query.
But here's the crucial part: you control these documents, and we manage the technical complexity for you. Need to update your brand messaging? Simply change it in your Brand Book and let us know. Our dedicated AI team receives the notification and promptly updates every assistant in your environment. New service launched? Add it to your Products & Services document, and we'll ensure it's reflected across all your AI tools.
This is the beauty of a managed service. You focus on your business; we focus on keeping your AI environment perfectly synchronised. No technical knowledge required. No complex deployment processes. Just update your document and trust that our team will handle the rest.
We know how frustrating it is when vendors hold your content hostage, charging a king's ransom for minor updates. That's not the smartAI way. Your subscription includes our team's ongoing management and monitoring of your environment. We're not just providing tools; we're providing a dedicated team that ensures your AI assistants always reflect your latest information.
Continuous Care, Not Just Updates
Every month, our AI team enhances your environment. New assistants added. Existing ones improved. Fresh capabilities unlocked. But more than that, we're constantly monitoring how your assistants perform, identifying opportunities for improvement, and ensuring everything runs smoothly.
Your £40 per user doesn't just buy today's AI. It buys a team of experts managing tomorrow's innovations, implementing next month's improvements, and preparing for next year's breakthroughs. When ChatGPT releases new features, our team evaluates them and seamlessly integrates the beneficial ones into your workspace. When we develop new assistants, we deploy them to your environment, fully configured and ready to use.
This managed approach means you get enterprise-level AI capabilities with concierge-level service. Regular updates, improvements, maintenance, and light support are all included. One clear price for everything smartAI-related. No surprises, no hidden costs, just consistent excellence.
Beyond Individual Excellence
Yes, Copilot is powerful. Claude is impressive. Perplexity has its strengths. We can even deploy smartAI solutions into these platforms when needed. But as of 24th June 2025, we firmly believe ChatGPT offers the most comprehensive, user-friendly, and innovative platform for organisational AI.
More importantly, it's not about which platform is "best" in isolation. It's about which solution makes your organisation more effective, with a team ensuring it works perfectly for you. One managed workspace beating 67 unmanaged tools isn't just about convenience – it's about having experts handle the complexity while you reap the benefits.
The Managed Service Advantage
In a world drowning in complexity, having a dedicated team managing your AI environment has become the ultimate luxury. One platform. One login. One invoice. One relationship. One expert team ensuring your AI workspace always performs at its peak.
That's the Swiss Army knife approach with a Swiss watchmaker's attention to detail. Not 67 specialist tools gathering dust, but one elegant solution maintained by specialists who understand both the technology and your organisation.
Because the best AI tool isn't the one with the most features. It's the one that's perfectly tuned to your needs, constantly updated by experts who know your organisation, and always ready when your team needs it.
Welcome to smartAI. Your managed Swiss Army knife for the AI age. Where every update, every improvement, every enhancement is handled by our team, so yours can focus on what matters most: your mission.